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EXTERNAL JOB ADVERT 2022

                    UGANDA DEVELOPMENT AND HEALTH ASSOCIATES (UDHA)

                     P.O. BOX 77,IGANGA. PLOT 7- 11 BULAMU ROAD, IGANGA

                        MUNICIPALITY             

                         e-mail: info@udhauganda.org, Website: www.udhauganda.org

 

VACANCY ANNOUNCEMENT

VA.NO. UDHA.2022.HR/01

UDHA requires the services of dedicated, competent, innovative and result-oriented individuals for employment on a contract basis for the posts below:

  1. Job Title                : Internal Auditor (Provide Audit functions).

      No of Vacancy      :    1

       Terms                    :    Contract basis

       Reports to             :   The Internal Audit reports to UDHA Board through the Chairman

Audit & Finance Committee.     

       Location                :  UDHA headquarters in Iganga, with frequent travels in the districts of

Operation

 

Job Purpose       :  The internal audit function is aimed at providing independent oversight on the quality of financial and operational functions of UDHA and donor. The internal audit services will work across all departments and operational and financial processes, and identify weaknesses and suggest improvements.

  • The role involves designing Audit procedures and ensuring implementation of those procedures with the aim of minimizing risks and safeguarding resources as well as ensuring financial systems comply with institutional procedures and terms of the grant.
  • Perform internal audit assignments on a systematic and periodic basis in accordance with the annual coverage plan.
  • Assist in the design of internal controls on financial and operational processes
  • Review financial and operational processes and identify weaknesses.
  • Consolidate and prepare quarterly audit reports to the Board Audit & Finance Committee
  • Advice on ways in which UDHA can improve efficiency, economy, transparency and completeness in the financial and operational processes.
  • Develop Management Letter Tracker letter and follow-up on their implementation of recommendations by different office assigned.
  • Review and investigate integrity breaches by staff & associated service providers and work with the Executive Officer to resolve the matters.
  • Support the Board in evaluation and identification of statutory auditors
  • Carry out any other assignments as required by UDHA board and management
  • Coordinate and work with the Internal Auditor will develop an in-depth understanding of the functions to be audited possess analytical skills and experience in identifying inefficiencies, present recommendations and resolve issues with Management.

Personal Specification:

  • Honors Business/Mathematical Degree
  • Should be a member of the Institute of Certified Public Accountants of Uganda (ICPAU) and/or Certified Internal Auditor
  • Computer literacy with advanced skills in the use of MS Office tools
  • 3 years of Audit work with an audit firm and/or a large organization/business
  • Previous experience working with an INGO/NGO will be an advantage
  1. Job Title             : Procurement Officer (Full Time).

       No. of Vacancy : 1

       Reports to           : Executive Director.

       Location    : UDHA headquarters in Iganga.

Job purpose:

The Procurement Officer contributes towards ensuring smooth and efficient management of the procurement processes and inventory/asset management, s/he will support the finance & administration team members in ensuring maintenance of comprehensive, transparent and accurate procurement processes as well as records

Roles and responsibilities:

Procurement

  • Coordinates and facilitates the procurement requirements of the project on the basis of the procurement policy guidelines.
  • Pre-qualification of suppliers as provided in the procurement policy
  • Compliance with procurement procedures as per Field Operations Manual.
  • Creates purchase orders, ensuring relevant procurement procedures have been applied and all supporting documentation is attached
  • Ensuring that invoices received reconcile to purchase orders and created and matching receipts to purchase orders
  • Ensure three way matching of purchase order, Invoice and GRN

Logistics management

  • Liaises with program officers, suppliers/service providers and provides logistical support in coordinating deliveries of program supplies to intended beneficiaries/location
  • Carries out periodic controls to ensure that the filing system are properly used and that documents being regularly filed and easily accessible for compliance and audit reviews
  • Develops and maintains an archive policy for the regional office based on contractual and legal requirements; supports the country offices to develop and maintain archiving policy

Motorcycle/motor vehicle Management

  • Ensure appropriate policies are in place for management of motorcycles & motor vehicles
  • Ensure a policy is in place; areas to concentrate – records, use, acquisition, organizational needs, Fuel procedures, disposal procedures etc.

Required Qualifications and experience:

  • University degree in procurement & Logistics management Business Administration. A post-graduate qualification in procurement & Logistics management will be an added advantage.
  • Diploma in procurement and/or CIPS.
  • Computer applications in Excel and Word
  • Work experience in an INGO/NGO funded project of at least Two years.

Required Skills and Competencies:

  • Adaptable, flexible, able to take initiative and prioritize among competing demands;
  • A good team player with strong interpersonal skills, outgoing personality, and ability to work independently and effectively under pressure and on strict deadlines and in a multicultural setting;
  • Excellent knowledge of computer applications;
  • Excellent oral and written communications skills in English;
  • Adherence to UDHA’s values

Application Procedure:

Candidates who meet all the requirements are encouraged to submit in a single PDF file, their cover letter, CV and CERTIFIED copies of academic documents and email to info@udhauganda.org with copy to udhajobs@gmail.com.

The cover should be addressed to:

The Senior Human Resource Officer

Uganda Development and Health Associates (UDHA)

P.O. Box 77, Iganga Municipality

Posting date: 3rd January, 2022

Tuesday 21st Jan, 2022 by 5:00 pm

While UDHA appreciates all the interested applicants, only shortlisted candidates will be contacted for interviews. In case you do not hear from UDHA two weeks after the closing date, please consider yourself unsuccessful. Please note that any form of canvassing will lead to automatic disqualification. Any telephone solicitation will lead to automatic disqualification.   

 

 

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